Cancellation / Refund Policy
Show Management must receive all exhibitor participation cancellations, in writing via certified mail (return receipt requested). The date of cancellation shall be the date that Show Management receives written cancellation. If Show Management does not receive notice of cancellation, in writing via certified mail (return receipt requested), the Exhibitor will be liable for 100% of the exhibition cost (full amount of exhibition costs). Exhibitor Deposits are NON-REFUNDABLE and NON-TRANSFERABLE. Both the Exhibitor and Show Management acknowledge that, in the event of cancellation, Show Management will sustain substantial monetary losses that cannot precisely be determined. Due to the difficulty in determining and detailing said losses, the Exhibitor agrees to pay the following if Exhibitor cancels its participation. If written notice of cancellation is received prior to June 7, 2013, Exhibitor agrees to pay 50% of the total exhibition cost. If written notice of cancellation is received after June 7, 2013, Exhibitor will be liable for 100% of the total exhibition cost. Booth deposits, Electricity Costs, Spotting Costs, Temporary Food Permit Cost, & late payment costs are all non-refundable. All exhibition cost(s) are payable immediately upon cancellation. If Exhibitor fails to occupy booth space without notice, exhibitor forfeits all deposits made, and will be held liable for any unpaid balances due on Contract. If Exhibitor cancels credit card transactions or processes stop payments on checks before, during or after exhibit dates and participates as an exhibiting vendor during show dates, Exhibitor will have Breached their contract and be liable for 100% of the exhibition costs. Show Management will pursue collection of costs by any means necessary including a court of law. Exhibitor will be liable for all applicable late costs, court cost and attorneys costs incurred. The above cancellation terms shall apply regardless of the execution date of the Contract.
Show Management reserves the right to cancel the Exhibitor’s participation if the Exhibitor breaches any of its obligations or does not comply with the terms and conditions of the Contract including, but not limited to, making any payment that is due as per the Contract. If Show Management does cancel the Exhibitor as per this section, the Exhibitor will have been deemed to have canceled its own participation and thus subject to adhere to the provisions as stated in the Cancellation Policy above. The date of cancellation shall be the date that Show Management cancels the Exhibitor for breach.
INTEREST AND COLLECTION COSTS
Any exhibitor that does not meet all financial obligations when due will be responsible for all outstanding debts, interest at one and one-half percent (1.5%) per month and any costs (including attorney’s costs and/or collection costs of not less than 25% of the remaining balance due) Show Management incurs to recover the debt. There will be a $45.00 charge for all returned checks. If the above interest amount, attorney’s costs and/or collection costs, and returned check costs exceed the limits allowed by applicable laws, then the maximum interest and such costs as allowed by such laws shall be paid to Show Management by the Exhibitor.